Here, you can find answers to common questions concerning the 14th Assembly. If you do not find what you need in this section please contact the Assembly Office

The F.A.Q. has been divided into three different sections: 

General Questions 

For Nominated Participants 

During the Assembly

1. What is the CEC Assembly?

The CEC Assembly is the highest decision-making body of the Conference of European Churches. 

2. Who attends a CEC Assembly?

Member Churches of the Conference of European Churches are invited to nominate delegates to attend the CEC Assembly. In addition, CEC Associated Organisations and other partner organisations are invited to send representatives and observers to the Assembly. 

There will also be a number of guests who are specifically invited to attend by the General Secretary. 

Furthermore, there will be staff and co-opted members, volunteers and stewards to help with the practicalities of the Assembly itself.   

In total, we expect 350 participants at the Budapest Assembly. 

3. Who pays for it all?

The CEC Assembly is a large event and CEC tries to minimise costs as much as possible. Due to its size, the CEC budget alone cannot cover all expenses. All delegates and representatives are responsible for their own transport costs, conference fees and accommodation costs. 

CEC is able to offer a limited number of subsidies to CEC Member Churches who are not able to meet the costs of the conference. Therefore, in order to give everybody an equal chance of attending the Assembly, CEC welcomes contributions to its Solidarity Fund.  If you wish to make a donation to this fund, please contact the Assembly Office.

4. Who decides what will happen during the Assembly?

The entire staff and all the governing bodies of CEC are involved for months ahead of the Assembly with planning its form and content. In particular, the Assembly is put together by the Assembly Planning Committee and by the staff of the Assembly Office, with the Assembly Coordinator at the head of the operation. 

5. What usually happens at the Assembly?

The Assembly has two main tasks. First of all, it assesses the work that has been done by CEC since the last Assembly and it decides on the working priorities of CEC for the following years until the next Assembly.  The Assembly also elects committees and governing bodies that will serve in the time immediately after the Assembly until the next one.  The Assembly has the power to amend the Constitution and other legal documents on which the Conference of European Churches is based. 

The Assembly also gathers around a theme.  For the 14th Assembly, the theme is “And now what are you waiting for? CEC and its mission in a changing Europe”.  The theme is drawn from the Book of Acts 22:14-16.

For this Assembly, the main agenda will be on the renewal and reorganization of CEC.  In order to facilitate the work of the Assembly on this matter, a Revision Working Group was constituted after the 13th Assembly in Lyon and was mandated to evaluate the workings of CEC and its structure, analyse the internal and external challenges that impact on its work and life and from these develop proposals for a more relevant, efficient and effective organization.  

6. Where does the Assembly take place?

The location for the Assembly is carefully chosen based on invitations from countries where member churches are located.  Each Assembly, therefore, happens in a different place. 

This year, the Assembly takes place in Budapest, Hungary and will be hosted by the Ecumenical Council of Churches in Hungary. 

7. How long is the Assembly?

The 14th CEC Assembly will run from 3 to 8 July 2013. Participants are encouraged to arrive before noon on 3 July 2013 and may depart during the afternoon on 8 July 2013. 

8. Will there be a special programme for young people?

CEC member churches have been encouraged to send young delegates who are 30 years old and under to the Assembly.  In order to prepare young people for the work of the Assembly and enable them to participate actively in the sessions, a Youth Pre-Assembly meeting will be organized on 1st and 2nd July 2013.

The Youth Pre-Assembly is also a leadership training opportunity open not only to youth delegates but also to stewards.  There will be both thematic as well as practical, skill-building sessions, worship and biblical reflection and community building exercises.

For more information on youth and stewards participation at the 14th Assembly, please click here.

9.1. How can I become involved?

There are three ways of becoming involved in the CEC Assembly: 

You are nominated by your church or organisation, which is a member of CEC, to attend as a delegate, delegated representative, representative or observer. 

You are part of a church or organisation that is part of CEC, you are aged 30 or under and you have applied to be a steward at the Assembly. More information is available on the stewards’ page of this website. 

You do not attend the Assembly in person, but experience it through talking to those members of your church and organisation who are attending and virtually through this website. 

9.2. Can the general public/local church members participate? 

As the Assembly is a statutory meeting, most sessions of the Assembly will not be open to the public. If the Assembly Moderator so decides the Assembly may meet in closed doors in which case only those identified (e.g. voting delegates only) by the Moderator will have the right to attend. Only registered Assembly participants will be allowed access to the meeting venue. 

There are two moments at which the public may join us for worship: 

• The Gathering Service which takes place on 3 July at 14:00 

• Sunday services in Budapest churches on the 7th July.   In this case, Assembly participants will join the faithful in their chosen churches and be welcomed by them. 

10. In what languages will the Assembly take place?

The Assembly will be in English, French and German, the official languages of CEC.   Simultaneous interpretation in these languages will be provided in plenary sessions and a few breakout groups.  Official Assembly documents, for the most part, will also be translated into these languages.

11. How can I follow if I am not attending the Assembly?

News of the Assembly, its programme, its decisions, and so on, will be posted on this website from now until the end of the Assembly and beyond. These pages will be constantly updated, and during the event itself photos and videos of the proceedings will be uploaded. You are invited to check the Assembly website regularly and to use what you find here as a basis for discussions within your own church or organisation. 

12. I would like to submit a contribution on the theme for this website; to whom do I send it?

We welcome your reflections on the theme of the Assembly as well as other comments you may have. You may email your contributions and send it to the Assembly Office.

13. Registration

The online registration process will be open from 1st March to 10th June 2013.   However, Participants are asked to register before May 10th. 

No online registration will be possible after June 10th 2013. 

Onsite registration will be open from 3rd and 4th July at the Assembly venue.  Upon registering, delegates and participants will be given their name badge, Assembly documents and voting cards.  More detailed information on the onsite registration process will be available shortly.

Delegates and participants are encouraged to arrive before noon on July 3rd to ensure that their presence at the Gathering Service at 14:00. 

14. I shall attend the Assembly; when and how can I register?

On the last week of February and early March, information about the online registration procedure as well as each participant’s personal password to access the registration site will be sent.  Delegates and other participants will also receive documentation related to the Assembly which will enable them to prepare for the deliberations during the Assembly.

15. How much will it cost to come to the Assembly?

The registration fee will amount to €100 for all those registering to the Assembly regardless of the category of participation. A Conference fee of €250 is also being charged and this will cover the meals.

Accommodation will cost between €75 and €150 per person per night, depending on one’s individual choice of hotel room. 

An invoice to cover the registration and conference fees will be sent to member churches that are sending delegates before the start of the Assembly.   Unless subsidised by CEC, Assembly delegates and participants will pay for their accommodation directly at their hotels.

In the event of cancellation after registration:

Until 10th May: 90% refunded

10th May-10th June: 40% refunded

After 10th June: no refund

16. Do I need a Visa to come to Budapest?

Participants from non-EU countries may require a visa to enter Hungary. See http://konzuliszolgalat.kormany.hu/how-to-apply-for-visa

If you do need a visa, please tick the required box on your Online registration form or send an email to cecassembly@remove-mecec-kek.org.

17. Health/Accident insurance

All Assembly delegates and participants are insured against accidents through a collective accident insurance.

If you require a Health Insurance for your visa application (for Non E.U. Participants only) CEC is able to arrange this for you.  

You will be able to request this in the online Registration form for the Assembly. 

Please make sure that you have appropriate travel and medical insurance.  CEC takes no responsibility for costs incurred during your travel or for medical needs.

18. How can I get to the Assembly location?

All Assembly participants will be met at the airport and transportation service has been arranged to take them from the airport to their hotels or the Assembly venue.  More detailed information will posted on this site shortly.  

19. Accommodation

Three hotels have been contracted to serve as accommodation venues for Assembly participants.  These hotels belong to the Danubius Group of Hotels and all belong to the 4-star category.

Assembly Stewards will all be staying at the Fortuna Boat Hotel, not far from the Assembly venue. 

Detailed information about the Hotels and booking procedure are available at the online registration site.

20. Can I find out who else is attending from my country/church? 

Member churches sending delegates to the Assembly are encouraged to organize Assembly pre-meetings.  This will give delegations the opportunity to get to know each other, study the agenda of the Assembly together, review the main documents and collectively prepare for the deliberations during the sessions.  While the Assembly is a space for democratic participation, the degree to which it becomes genuinely democratic depends very much on how prepared and committed delegations are to the Assembly and to their membership in CEC.  

21. I have been nominated but so far I have not heard anything from CEC. Is this a problem?

You should receive a package of information from CEC throughout March. Please do not contact us unless you hear nothing by March 20th. 

22. How can I prepare for my role during the Assembly?

 

• By reading the documents we will send to you from March until July. 

• By discussing the themes and issues with other people in your church or organisation. 

• By writing down your ideas. 

23. Where will worship take place during the Assembly?

Most of the times of worship and prayer during the Assembly will take place at the Assembly venue itself.  

The Gathering Service on 3rd July will be held in the Reformed Church in Hungary.

Services on the morning of 7th July will be held in various churches in and around Budapest.  Delegates and participants are asked to state their preference for attending Sunday services on the online registration. 

24. How can I find out who will be speaking?

Information about the programme of the Assembly, as well as the names of speakers, will be available in the Programme section of this website in due course. 

25. Who has the right to vote at the Assembly?

Only delegates (those nominated by Member Churches of CEC) have the right to vote in the business sessions of the Assembly. For more information on the different roles at the Assembly, please see the 'participation' section. 

26. How does the voting happen?

Information on the voting procedure at the Assembly will be available shortly.

27. Where do we eat our meals during the Assembly? 

Breakfast will be served at your hotel. 

Lunch and dinner will be taken all together in the Assembly venue. 

28. I have a special diet. Will you cater for me?

The catering service will cater for all special diets, as long as we are informed about your needs in advance. Please indicate your specific requirements when completing your online registration form. No changes will be accepted after June 10th. 

29. How can I find out more?

If your question has not been answered on this page, do not hesitate to look through the website where more detailed information can be found on most subjects. 

If you still require further information, please contact the Assembly Office using the contact form in the contact section of the site.